Renting an Office Space | The Complete Guide

Choosing the right size of office space

When making the large financial investment of renting out an office space, ensuring you get a space of the right size is essential for saving those all-important costs. Calculating your office space requirements involves factoring in considerations such as:

• Office style – Are you looking for an open-plan working environment?
• Equipment and facilities – How many printers and photocopiers do you need?
• Future growth – You never know when the business will grow, have you incorporated an extra 10-20% of square footage to account for this?
• Cost per square foot – Is the space cost-effective?

Use our handy calculator to help you estimate how much office space you will need per person to help you make your decision.

Consider the service package

Every office will come with a unique service package to enhance your lease. From catering facilities to showers and bathrooms, ensure you, as a tenant, have access to the amenities and services which matter most to you as a business, and will improve your workforce.

Be sure to consider the following options to optimise your space and ensure there are no hidden costs.

• Office parking
• Conference rooms
• Internet connection
• Heating / Air conditioning
• Security
• Cleaning
• Internet
• Electricity
• Kitchen facilities

At Tanshire Business Park, providing, maintaining and developing the best possible working environment for tenants is a top priority. Explore the extensive range of facilities on offer at Tanshire Business Park.

Consider the security and accessibility of the office space

All office spaces should be secure and easily accessible. You should check the safety measures of the building – such as security staff and alarms, as well as how to access the premises outside of operational hours.

When considering accessibility, you should also think about the set up for inclusivity and making your office disability-friendly. Ask yourself questions such as: is this door wide enough for a wheelchair? Does this building have lift access? Reports suggest that over 15% of the worlds population are people with disabilities, meaning that you should take accessibility requirements and wellbeing into account when choosing your office.

Designing your office space for employee happiness and productivity

Now you have chosen your ideal office space, it is time to set it up for success. Download our free guide to making employees happy with office space and enhance the experience of your staff at work. But first, here are some other considerations when designing your office, with employee happiness a priority.

Layout and design

Did you know, 97% of survey respondents stated that they regard their workplace as a symbol of whether or not they are valued by their employer? Setting up your office interior isn’t just about making sure it’s the right size for your staff, it’s also about setting up space for collaboration and teamwork. Each office design comes with its benefits, and it’s important to consider what works best for your company, whilst keeping productivity levels and employee welfare at top of your mind.

Open plan: Entire rooms with no partition walls between spaces, this layout sees workspaces created using furniture for definition.

• Ideal for promoting communication and collaboration amongst team members due to the absence of walls between employees.
• Spaces of this kind tend to be versatile and can be reconfigured easily to best meet current needs.

Cubicles: This layout uses partition walls on 3 sides to create the feeling of a private workspace, within an open place office.

• Cubicles offer privacy and a sense of personal space.
• Can boost productivity through less distractions and noise.
• In a post-pandemic world, cubicles are a good option to help control germ exposure and reduce the spread of the virus.

Cellular: Using the entire floor space, this layout divides the space into individual offices with doors between each.

• Cellular offices can improve focus and concentration through private spaces, helping to reduce noise and distraction.
• This layout is good for maintaining confidentiality during meetings and phone calls.

Traditional office: A traditional office layout is made up of a combination of individual offices, meeting rooms and a reception area.

• This type of office ensures a professional place to bring clients, conduct confidential meetings and work collaboratively.
• Opportunities for networking and socialising. 



Collaborative workspaces

Having a collaborative workspace is crucial for growing the company and placing emphasis on workplace culture. A staggering 86% of employees and executives cite lack of collaboration or ineffective communication for workplace failures. Ensure your company places high priority on collaboration and making sure there is space for effective communication and teamwork. 

Temperature control

To ensure the happiness of your employees doesn’t fluctuate, it’s important to be able to control the temperature of your space all year round. Check whether your service package includes a good heating system, and for warmer climates, access to openable windows and air conditioning. Working conditions that are too cold or too hot have been shown to have an adverse effect on workers concentration, so considering temperature control when renting out a new office space, is imperative.

Keep your office space hygienic

Now more than ever, it’s come to the world’s attention how important excellent hygiene and cleanliness standards are amongst workspaces. Following the pandemic, the thought of going into the workplace, whether fully or partially, can bring about anxiety. Therefore, it’s paramount that businesses continue to take steps to look after the health and safety of their staff to help retain their employees and avoid disruptive sick days.

Download your free workplace cleaning checklist, and minimise the risk of infection transmission in your office space.

The impact of finding the perfect office space on business results

Finding your perfect rented office space could be the push your company needs to achieve long term success. Whilst renting out a new office space can feel high-risk, it’s a smart move that can reap extensive benefits from improved productivity levels and collaboration to an increase in profits and business growth.

Find the ideal office space for your business

It’s time to find the perfect space for your business. Tanshire Business Park is a thriving Surrey business park boasting a range of amenities, high-quality facilities and services, to provide a healthy and productive working environment for tenants. Located in the heart of the beautiful Surrey countryside, our offices are situated just a short distance from large towns and cities such as Guildford, Woking, Godalming and London, making the office easy to access for clients and employees.

Now is the time to make the big leap to find your ideal office space. Explore the current selection of Grade A office spaces available to rent and discover your next perfect workspace.