The prospect of moving into a brand-new office space can be daunting, from costings and admin to removals and furnishings, there is a lot to consider prior to moving day. However, with the correct planning and preparations, you can undergo stress free moving process. Discover our guide to ensuring your move is made as easy as possible from the get-go.
The first step to securing your perfect office space is to reevaluate the needs of the business. You should consider:
Explore our guide for further insight into finding the appropriate office space for your small business.
Now that you have secured the perfect office space, it’s time to prepare for moving offices. We have collated our top 7 tips for stress-free office relocation. Use our office relocation checklist to ensure you cover all necessary tasks.
Before signing a new lease, be sure to review your current tenancy agreements. Breach of your contract could result in eviction or a hefty fine. Consider how long is left on your lease and then begin negotiations with the property owner accordingly. In most cases, tenants must wait until a break clause or the end of a contract prior to relocation.
Start planning your new office space ahead of time to reduce stress down the line, whilst helping to minimise disruption to day-to-day operations. Consider your new space and assess your existing office layout and equipment to determine what works best for you as a business. This will save time come moving day as you will know exactly where everything is going to go and kickstart your successful office.
If you are upsizing, you will need to buy new office furniture to fill the empty space and planning your office early on will help you to decipher exactly what you need. Whereas, if you are downsizing, you may need to consider which items are no longer needed, and even go on to sell them.
Your team is there for a reason – utilise them!
Establish the roles your internal staff will be taking in the move. This can be anything from organising transportation and key collection to packing up boxes and unloading. If your company is open that day, consider who will be covering the phones, and make necessary coverage arrangements.
Involving your employees in different aspects of the move will not only help to take some of the pressure off you but will also help them to feel involved as an integral part of the team.
Choose a moving date as far in advance as you can. This will give you time to make necessary preparations, and a goal for the team to work towards. Once your date is set, you can establish a timeline to help the process run more smoothly.
Where possible, try and avoid dates when your employees are at their busiest, or on annual leave. With this in mind, you can ensure as many people are around as possible to assist with the move, whilst also covering external client commitments.
Once you have established your moving date, it’s time to find a moving company. Make sure to book parking space permits to avoid any delays on the moving day. It is recommended that you book a removal company at least eight weeks prior to moving in as this will not only give you access to the best pricing, but will also ensure you have access to the best company for the job.
Prioritise getting your internet set up ahead of the moving date. Getting networks and individual workstations set up correctly can be time consuming, so doing this in advance will mean that you have time to troubleshoot as necessary, and staff members can begin working as soon as possible once you have moved in, with little disruption to business operations.
Notifying your clients, partners and suppliers of the move is essential. Relocating to a new office space is likely to effect logistics such as deliveries, meetings and production, so be sure to send out your new address with any necessary details, prior to moving.
In addition, don’t forget to update your online information. This includes your listings on search engines, social media channels and website.
Are you on the hunt for a new office location? Tanshire Business Park is on hand to help you find the perfect new location!
Situated in stunning Surrey countryside surroundings, Tanshire Business Park offices are just minutes from the A3, giving quick access to Guildford and surrounding areas. Our premium business park boasts top-quality facilities for residents including fully equipped kitchens, on-site café, generous on-site parking and high-speed internet.
The perfect solution for businesses looking for offices to rent in a delightful rural location, explore Tanshire Business Park’s various office spaces available to rent or use the contact form to arrange a viewing.
Tanshire Management Ltd
Shackleford Road
Elstead
Surrey
GU8 6LB
Jonathan Meier :
07841 397151
Frances McKinneley :
07881 788263
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